Volunteer & Event Points of Contact
Pack 2220 is run entirely by volunteer parents. If you’re serving as the Point of Contact (POC) for an upcoming Pack event, thank you for your service to our scouts — here’s a cheat sheet to help make your event a success.
What does an Event POC do?
The Pack Committee Chair and Cubmaster may select an individual to serve as the point-of-contact for a given event or program. A POC’s responsibilities include:
- Working with the Cubmaster and Committee Chair to make sure the event reflects the spirit of the Pack and Scouts BSA — reference the BSA Guide to Safe Scouting as needed
- Coordinating budget with the Treasurer, and food or beverage needs with the Social Chair
- Monitoring RSVPs and keeping the Pack Committee updated on any changes
Planning Timeline
At least 1 month before
Create a schedule for the event. Allot time for the Cubmaster and Advancement Chair to present awards, and for a flag ceremony and invocation, at the Cubmaster’s discretion. Make any needed reservations.
1 month before
Share essential details with the Pack Committee so the Secretary can create a timely Scoutbook event and include it in the monthly newsletter. Solicit Committee input as needed.
1 week before
Make sure there are enough adult leaders and volunteers to set up, run, and take down the event. If you’re short on volunteers, contact the Cubmaster and Committee Chair right away.
Day of
Monitor RSVPs in Scoutbook and adjust plans as needed. Inform Pack Committee members of any last-minute changes.
Want to Get More Involved?
Beyond serving as an Event POC, Pack 2220 always welcomes parents interested in den leadership, the Pack Committee, or other volunteer roles. See our Leadership page to see who’s currently serving, or reach out through our Contact page to get started.